PST is personal storage table in Outlook that stores all Microsoft Outlook items which includes Emails, Contacts, Calendar Entries etc. OST is off-line storage table which maintains the off-line items availability. The extensions for PST and OST files are .pst and .ost respectively. A fixed-block-based allocation scheme is used by .ost and .pst files and proper information is maintained about the allocation and non-allocation of blocks. These files can be expanded upto specific limit. In Outlook 2010 version, the storage space can be expanded upto 50 GB.
With the regular use of .ost and .pst files, increase in size may lead to the chances of corruption. So for the proper working and secure work environment it is required to clear the unused or free space through compaction process . Lets have a look how to compact PST and OST in Outlook 2010..
Before we start compaction of PST we should keep in mind these two below given points.
1. 16 KB or larger file size is must.
2. 16 KB of free space is must since the last time it has been compacted.
Steps to Compress PST in Microsoft Office Outlook 2010
1.On the ribbon Click File tab and then Click Info tab on the menu.
2.Click Account Settings tab and then select Account Settings.
3.Now Click Data Files.
4.Select Personal Folder and click Settings .
5.Click on Compact Now in General tab.
6.Click OK and click Close.
Steps to Compact OST in Microsoft Office Outlook 2010
1.Delete the unwanted items and empty the deleted items folder.
2.Click File tab and select info tab on the menu.
3.Select Account setting tab → click Account Settings again.
4.In the appeared list select Microsoft Exchange Server.
5.Select and click Change.
6.Now click on More Settings.
7.In the Advanced tab select Offline Folder File Settings.
8.And then click on Compact Now.
These above mentioned steps can be very helpful but these should be performed with proper care. Otherwise it may lead to corruption of your PST and OST file. We all believe that prevention is better than cure but whenever due to whatever reason this rule is not followed it becomes required to look for other alternative methods.
There are lots of solutions available in the market to recover from the corruption issues. One of the solution which provides major help in dealing with the corruption issue in PST file is Stellar Phoenix Compact PST Software. It compacts or compresses the PST file by extracting all the attachments into a separate folder. Thus helps in reducing the size of the .pst file. Also one can easily access these attachments through the interlinking between message and attachment. The software works with all major platforms and is compatible with Outlook 2010, 2007, 2003, 2002 and 2000.
With the regular use of .ost and .pst files, increase in size may lead to the chances of corruption. So for the proper working and secure work environment it is required to clear the unused or free space through compaction process . Lets have a look how to compact PST and OST in Outlook 2010..
Before we start compaction of PST we should keep in mind these two below given points.
1. 16 KB or larger file size is must.
2. 16 KB of free space is must since the last time it has been compacted.
Steps to Compress PST in Microsoft Office Outlook 2010
1.On the ribbon Click File tab and then Click Info tab on the menu.
2.Click Account Settings tab and then select Account Settings.
3.Now Click Data Files.
4.Select Personal Folder and click Settings .
5.Click on Compact Now in General tab.
6.Click OK and click Close.
Steps to Compact OST in Microsoft Office Outlook 2010
1.Delete the unwanted items and empty the deleted items folder.
2.Click File tab and select info tab on the menu.
3.Select Account setting tab → click Account Settings again.
4.In the appeared list select Microsoft Exchange Server.
5.Select and click Change.
6.Now click on More Settings.
7.In the Advanced tab select Offline Folder File Settings.
8.And then click on Compact Now.
These above mentioned steps can be very helpful but these should be performed with proper care. Otherwise it may lead to corruption of your PST and OST file. We all believe that prevention is better than cure but whenever due to whatever reason this rule is not followed it becomes required to look for other alternative methods.
There are lots of solutions available in the market to recover from the corruption issues. One of the solution which provides major help in dealing with the corruption issue in PST file is Stellar Phoenix Compact PST Software. It compacts or compresses the PST file by extracting all the attachments into a separate folder. Thus helps in reducing the size of the .pst file. Also one can easily access these attachments through the interlinking between message and attachment. The software works with all major platforms and is compatible with Outlook 2010, 2007, 2003, 2002 and 2000.
